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Corporate Events

Live Event Production

“Rhea Communications is an A+ partner in every aspect. Brian and his talented team of professionals have assisted us for years with our quarterly All Hands meetings, and they do it all — expert technical consultation, detailed pre-production planning, and flawless live event production services. You will not find a more dedicated, experienced group of problem solvers who are passionately committed to delivering the highest levels of service for every event.”

Eric Andre – Sr. Manager of Internal Communications at ServiceMax – From GE Digital

View from my “show caller” position in the room. Kevin (audio director) mixes the live mics and bumper music to the room, webcast as well as the incoming caller who is presenting remotely.

We love our great clients!

Thank you Eric. We’re proud of the hard work and dedication to multi-camera video production excellence we provide to you every quarter. Great clients like you make the day run so smoothly. You are organized and passionate each time we partner with you on the All Hands Meeting. Live Internet Streaming can be tricky but you have a talented team at GE with solid execs who bring great work to the stage. Awesome slides, engaging content every time. The pleasure is all ours!

To begin a relationship built around trust and top performance, call us today. We specialize in secure video streaming solutions for your employee meetings. Live or on demand – video can tell your story unlike any other medium.

Video Webcast Meeting Space

Our Rhea Communications “A-Team” in the field. Conrad, Danny & Stan

Rhea Communications turns your training rooms to video webcast studios

We love working in corporate employee communications.  We’re always saving clients money by turning cross-functional conference rooms into “studio sets” for live video webcasts.  Offsite meeting space rental is so expensive and the logistics of driving attendance is difficult.  No buses to charter.  Employees can simply walk to meetings in your building.  With Rheacom on-site video webcast production, we bring the studio to you.  Your audience sees a quality product that never distracts from the message.  We keep audiences engaged through a variety of camera angles – up to 4 robotic cameras.   Our veteran crew with top broadcast equipment can set up quickly and efficiently.  We just plug into your public Internet and go live with your presenters and slide content!

We’re a turn-key team player to help you get your message out – on schedule on budget!  If you’re looking to save money and don’t feel comfortable going it alone, let’s sync up.

Taming the Town Hall Meeting

Before you go live, discover some new ways to make your content more visually interesting.

Are you producing a Corporate Town Hall or All Hands Meeting webcast?  Relax!  We live in the greatest time ever for the real communicators in Corporate Communications.  Until now, it has been impossible to produce content to air over your world wide TV network.

The Internet has given us freedom to bring “live” and “on demand” video content to our audiences with passion and flair.  But before you get on stage – discover some new ways to showcase your Executives.

Time to loose the “big bar stools” and make a comfortable talk set.

If you’re doing a “talk show segment” you don’t need to spend thousands on a custom set.  With drapery, uplights, plants, a table and relaxing chairs and you’re ready for a prime time interview segment.  Nothing to build here.  Just set up a riser, run your drape, trim with plants and lights and it’s almost showtime.

Corporate Video Webast Talk Set

“Can’t we just do this production ourselves to save money?”

It’s tempting to want to run out and purchase all the broadcast video equipment to do this in-house.  We hear this from time to time.  “Can’t we save money doing it this way?”

It’s been our experience working with top companies that providing a technical solution takes a team of dedicated people who do this all of the time, with equipment that is properly maintained, tested and operated.  I’ve said this many times.  “You can buy your art supplies at the same store Thomas Kinkade would buy from, but it took, ‘The Painter of Light’ with all of his talent and years of experience to create a gem”.  Our pact with customers is to keep the budget reasonable – equipment portable, state-of-the-art and bring it to the event every time – so they don’t have to hassle with staying current and paying in-house production staff.

We bring a high quality robotic “multi-camera” fly pack system that sets up quickly on location anywhere bringing quality broadcast video production to give you an image of professionalism.

Town Hall Meeting Video Control Room

Turn a meeting room into “video village”.

Town Hall and All Hands Meeting webcasts take a lot of planning.  You work very hard on content.  Don’t let the production (or lack of it) get in the way of your message.

Video webcasting in HD is here.  Create content that cuts through so your audience will “Get The Message”.


Brian Rhea is the Executive Producer at Rhea Communications – a rollicking band of live event video minstrel’s ready to carry out your next global communication.




Executive Video Interviews

We bring the video studio to you

There are times when executive video interviews have to be turned around quickly for playback.  The big meeting is just a day or two away.  Conflicting schedules mean that executives sometimes can’t attend the meeting – live.  In these cases, a location video production can be a very powerful decision to give them important time in the meeting without leaving the office.   Maybe they are in another city but they still want to craft a targeted, personal message with graphics to reinforce their address.  In some cases going live isn’t an option for them either – but they have time-sensitive information to share with audiences live and on demand.   When it’s critical to get it right, we bring the video capture studio right to their location.

Creative uses of your space for video interviews can make your executives look amazing

Executive Video Interviews

Rhea Communications Executive Producer, Brian Rhea testing mics and helping his DP light and frame up the shot for the perfect executive on camera interview.

Offices, conference and board rooms can be transformed into ad hoc studios for executive video interviews.  Our professional teams work quickly with the set-up, so the on camera executive talent simply walks down the hall to record.  The producer is waiting with some room temperature water, an outline and “anti-shine” – something we apply just to ensure they look amazing under the lights.  Following the short capture, video can be edited on site or created from our Silicon Valley studio location.  Fortunately for us, we work in a connected society where teams can review, comment, edit & revise video from anywhere.  We know how valuable time is and have mastered the art of keeping the work flowing so the end result can be ready in a matter of hours after the interview – where ever it may be.


Cadillac “Escala” Revealed Live on Facebook

5 Camera Live Switch to Facebook Reveals Cadillac’s new Concept Car

Without question, the annual Concours d’Elegance at Pebble Beach, California is an homage to the automobile industry world-wide.  When Cadillac’s social media Agency Rokkan reached out to find a west coast production company, they selected Rhea Communications through Facebook’s relationship with partner Groovy Gecko and our friends at A Crew4U in London.

cadillac-video-villageWe loved working on this show.  However, the biggest challenge would be bandwidth on location.  The “Cadillac House” was a top a mountain at a sprawling $35M estate with magnificent views of the Monterey Bay, but the only challenge was an over-taxed cellular network (with no dedicated landline available).  With a few hundred invited guests and eager media competing for cell tower coverage, we had to be sure we could get out with at least 4Mbps for live HD to Facebook.  Our friends at Atomic Imaging provided a bonded cellular package that averaged 5 radios from two carriers.

Once the live shot went off without a hitch, we then captured an interview with the Cadillac lead designer of the “Escala” concept car for on site post production editing and upload to Facebook and YouTube. 

Rheacom Director of Photography and robotic camera veteran Danny Zemanek and Video TD/Engineer Conrad Slater (inset photo) braved the whispy fog and tight rooftop load-in to cut pristine images from 5 cameras for the live video webcast.  The event was elegant at every turn.  No exposed wires, very carefully placed cameras and tight security.  No cameras could take any images at any time until the reveal.  Security made sure all phones were wrapped with a tape over smart phone camera lenses.  The event company transformed the space with comfortable furniture and loads to nosh on for the adoring fans who witnessed the president of Cadillac, Johan de Nysschen cue the slick silk reveal.

Executive Director, Cadillac Global Design – Andrew Smith takes us inside the creation of this sleek one-of-a-kind concept car.

Love that bandwidth

Go ahead take a photo – it will last longer.

That’s exactly what we did.  Pretty picture of confirmed bandwidth for a live video webcast!  When Rheacom goes on site to prepare for a live streaming webcast, it’s important that we have bandwidth to stream live video in HD.  When we logged into a static IP port at a recent customer we were pleasantly surprised that a about half a TB per second was available!  We love this photo and it reminds me that the edge of the network can be blazing fast.  Dedicated bandwidth is essential to maintain a quality feed to the public Internet.  How much speed to you need?  For this connection, 2Mbps is all we needed to withdraw from the “Bank of Bandwidth” at this customer.

It bears repeating – “Marketing and Corporate Communications may build the trains but it’s IT that controls the tracks!”  You can only run as fast as your connection speed will allow.  Great to know this site will never be an issue for their quarterly Town Hall Meeting.

If you’re looking for a partner to live stream your event, let the Rhea Communications Streaming Services Solution – powered by INXPO work for you.


Corporate Video Webcast

Flexible meeting space for Corporate Video Webcast

A parking lot becomes a projection theater and live “TV studio” for local and global audiences watching online.

The stake trucks pulled into the parking lot on schedule to begin the tent raise.  The clock was ticking as Rhea Communications created a convenient walk-to location for hundreds of employees to see their leaders announce the big news.  This four camera live switch in HD was a global video webcast feed with replay capture and projection to several large 16:9 screens.

Q&A was fast paced and cut like a TV show between the audience and stage.

Purring diesel power keept all the circuits going for this “got to be right” All Hands Meeting.

Thousands of views live online with thousands to follow on demand.

Get the full story here in the news!



New corporate all hands video webcast success

Livestream LogoMountain View, CA.  In a recent live tent meeting event, our web production team provided a continuous HD video webcast viewed by hundreds all over the world.  Redundant IP streams left the venue on two Enterprise Livestream accounts.  Rheacom set up the events to be private non-searchable with password protection.  The user interface was branded with photos and company logos.  While the feed was a single camera, picture in picture stream, Rheacom provided discrete video switching to the large 10,000 lumen projection screens and web feed.  Multiple cameras would be an easy update to take in more of the tent environment and help bring faces to Question and Answer period.  A call bridge was used for the audio only “listen line” for those without web connectivity.  Walk in and walk out music was provided by the customer and all had a great time taking a short walk from their office to the spacious waiting tent.

Video Village - Two switcher configuationCould this be the convenient time and money saving maneuver your company is considering for All Hands?  With the diesel generator purring away and secure IP and phone lines deployed, the company parking lot is the best use of ad hoc space when the goal is to gather hundreds in the tent, while hundreds or thousands more watch live in HD via webcast on any device – even mobile ones.

Contact Rhea Communications today for your next event under the big top.  Consider live video and live on demand replays for those employees in world time zones.

How fast can you set up a hotel ballroom for a corporate event?

This is how the work gets done.

Yes, it takes a lot of gear to set up for a RheaCom corporate event.  Before we can send one bit of video data to the Internet for secure streaming, we have to take a large room, (usually with very interesting carpet and hopefully high ceilings) to create a captivating meeting environment.  Drape lines, staging, scenic, theatrical lighting, voice of the theater sound, projection, video village.  If you’re wondering what it takes to set up a room, take a look at this video captured at a recent event courtesy of our partner, Dave Jensen at Live OnLine Television.

Should the responsibility for meetings and events fall into your lap, here’s a few tips:

  • Don’t freak out.  It’s going to be fine.
  • Pencil hold multiple locations so you don’t get stuck
  • Tour the facility
  • Bring a technician who can ask good questions about technical capabilities
  • Find out if there are any other events happening during your event date (don’t want a loud band playing through the air wall)
  • Try the food if you’re serving your attendees
  • If you’re booking rooms, find out how far the walk is to the conference room
  • Ask if they have done large “television” style video captures before
  • Get to know their Internet services provider – make sure they can give you want you need
  • Find out what charges will be encored if you don’t hire any of their contract A/V staff
  • Make good scale drawings
  • Ask about hang points in the ceiling
  • Do they have have 3 phase power
  • What is the data rate in the room?
  • Is the line being shared with other meetings?
  • Call RheaCom to get started today!


Producing and Directing a Live Event with Video

Live Corporate Events Are Easy, Right?

“Ready one…take one…camera four…tighten up on that two shot…good…take four…stand by on bumper seven…”  Calling video cues in any show can be intense.  Add the complexity of a live video webcast on top of that and it’s crazy. Oh, if you’re also simultaneously capturing a “dirty cut” with all the cameras and graphics for quick steaming after the event…that’s insane…but we love it!

In a large ballroom with chairs for a thousand and HD video projection everywhere, there’s a great satisfaction working with talented teams of production professionals. When we travel or even when we’re home in the Bay Area, we have the privilege of meeting great people. After all of the pre-production planning we arrive on site to put it all into play. From load in to that final call to roll the walk-out music, let us take you “cue to cue” through a corporate meeting or event that brings impact and value to your organization.


RheaCom Executive Producer and Director Brian Rhea warms up the audience before the meeting gets underway.

Tips to keeping your cool under pressure:

  • Know your teams capabilities
  • Rehearse with presenters
  • Have content backup plans in place
  • Spend time on transitions
  • Know your show
  • Have an easy to follow cue sheet
  • Keep “last minute” distractions away
  • Get a good headset (no static)
  • When calling the show, speak clearly and praise great work as it happens
  • Hire good people who make you look good!
  • Rest the night before a big day (if you can)