This is how the work gets done.
Yes, it takes a lot of gear to set up for a RheaCom corporate event. Before we can send one bit of video data to the Internet for secure streaming, we have to take a large room, (usually with very interesting carpet and hopefully high ceilings) to create a captivating meeting environment. Drape lines, staging, scenic, theatrical lighting, voice of the theater sound, projection, video village. If you’re wondering what it takes to set up a room, take a look at this video captured at a recent event courtesy of our partner, Dave Jensen at Live OnLine Television.
Should the responsibility for meetings and events fall into your lap, here’s a few tips:
- Don’t freak out. It’s going to be fine.
- Pencil hold multiple locations so you don’t get stuck
- Tour the facility
- Bring a technician who can ask good questions about technical capabilities
- Find out if there are any other events happening during your event date (don’t want a loud band playing through the air wall)
- Try the food if you’re serving your attendees
- If you’re booking rooms, find out how far the walk is to the conference room
- Ask if they have done large “television” style video captures before
- Get to know their Internet services provider – make sure they can give you want you need
- Find out what charges will be encored if you don’t hire any of their contract A/V staff
- Make good scale drawings
- Ask about hang points in the ceiling
- Do they have have 3 phase power
- What is the data rate in the room?
- Is the line being shared with other meetings?
- Call RheaCom to get started today!